Statements and Policies
Diversity, Balance and Inclusion Statement
The Symposium Committee recognize that some sections of the scientific community are often under-represented in conference programs and attendance, and that this adversely affects the community’s long-term diversity goals. Our policies were therefore developed to promote equality in all aspects of the Symposium.
The program chairs will ensure that the scientific program is of the highest quality and encompasses speakers representing the broad diversity of our community without bias in regard to gender identity or expression, sexual orientation, race, religion, geography, (dis)abilities, or nation of origin. In addition, we commit to gender parity with respect to committee members, invited international, national and selected speakers, and session chairs.
To aid this commitment, the Symposium will support a family-friendly environment by providing free registration for children and carer attendees. Family space will be provided and children will be allowed in sessions.
We are also pleased to report that the organising committee is composed of 50% female researchers spanning early to established career stages. We will report statistics detailing the geographic distribution, career stage and gender balance of the speakers, session chairs, and attendees here immediately following the Symposium.
Code of Conduct
Adapted from London Code of Conduct
We are committed to providing a safe, productive, and welcoming environment for everyone, regardless of gender, sexual orientation, (dis)ability, physical appearance, body size, race, nationality or religion. All Symposium participants are expected to abide by the following Code of Conduct, including, but not limited to, attendees, speakers, volunteers, exhibitors, staff and service providers.
By participating in the Symposium, you agree to:
- be considerate, respectful, and collaborative with others.
- communicate openly, critiquing ideas rather than individuals.
- value and encourage a diversity of views and opinions
- avoid personal attacks or insults directed toward other participants.
- be mindful of your surroundings and fellow participants, reporting any issues immediately.
- respect the rules and policies of the meeting venue
- adhere to the Social Media Guidelines
Physical or verbal abuse, harassment, intimidation, or discrimination in any form will not be tolerated.
Harassment includes, but is not limited to:
- sustained disruption of talks or other events
- inappropriate physical contact, sexual attention or innuendo
- deliberate intimidation or stalking
- photography or recording of an individual without consent
- offensive comments related to gender, sexual orientation, disability, physical appearance, body size, race or religion.
In addition, recording or photography of another individual’s presentation without explicit consent is not permitted. Please refer to the Social Media Guidelines for more detailed information.
Social Media Guidelines
We encourage you to engage with social media before, during, and after the Symposium as a means to share information and build networks with other attendees, as well as the broader community. However, please be mindful of the following guidelines:
- Attendees are welcome to blog, post or tweet freely about what they hear, learn and experience at the Symposium however attendees must refrain from sharing when the speaker explicitly requests you do so. The content of talks are considered shareable by default, but speakers may request that specific details or slides are not shared using the “Please don’t tweet” logo. Versions of this logo are available for speakers to download (png) and will be provided in sticker format for poster presentations during the Symposium.
- The use of photographic, video or other types of recording device is strictly prohibited in all oral and poster sessions displaying the “Please don’t tweet” logo. Likewise, it is strictly prohibited to post photos, images or video recordings from these sessions to any online platform, including but not limited to social media, blogs, personal web pages, etc.
- Attendees must not capture, transmit, or re-distribute data presented at the Symposium. This may preclude subsequent publication of the data in a scientific journal. Please be respectful of journal embargo policies and do not jeopardize the work of your colleagues!
- All online communication should be respectful and considerate towards others, and constructive criticism should be directed at ideas, not individuals. Do not engage in rudeness, slander, or personal attacks.
- Remember to tag the Symposium on Facebook, Twitter and Instagram using the #ozproteostasis2020 hashtag!
If you are the subject of unacceptable behaviour or have witnessed any such behaviour, please immediately notify a committee member on-site or by emailing your concern to firstname.lastname@example.org. All reports will be handled in a strictly confidential manner.
Anyone experiencing or witnessing behaviour that constitutes an immediate or serious threat to public safety is advised to contact triple-zero (000) and/or locate a venue phone to contact security.
Anyone requested to cease unacceptable behaviour will be expected to comply immediately. Security may take any action deemed necessary and appropriate, including immediate removal of individuals from the Symposium without warning or refund. The committee reserves the right to prohibit attendance at any future meeting by anyone violating this code of conduct.
We welcome any feedback regarding the above statements, policies and procedures, which were adapted from various resources. Please contact email@example.com with any questions, concerns or suggestions.